Participant Registration and Fees

Participant Registration and Fees

Operation Ice Cap Hits: 3847

The camp registration this year is $136 (includes GST) per participant (Cub Scout, Leader, Parent helper).

  • Registration fees include two: nights accommodation, five catered meals, and two night time snacks

Participants register online by group; to complete online registration the following information for each attendee:

  • Attendees names, role (Youth or Leader), Scouts Canada number, Emergency contact information, allergies, any serious medical conditions, dietary supports (Celiac, Vegan, etc..), special accommodations

All camp fees must be received within 7 days of registration, or your registration may be canceled.

  • Fees can be submitted by bank e-transfer to This email address is being protected from spambots. You need JavaScript enabled to view it., or groups can drop off or mail Cheques & Money orders made out to “Operation Ice Cap”.
    • Mailing address: 1119 Grosvenor Ave, Winnipeg, R3M 0M9
    • One payment per group please!
    • Refunds may be granted if Camp Admin is notified 1 week before camp by 4pm Friday Jan 10, 2025.

Groups are responsible to ensure all Participants are active in myscouts.ca.

For every participant at Ice Cap group leaders are required to carry copies of emergency contact and medical forms on their person at all times, and Leaders are also required to submit printed copies of all attendee (Youth, Leader, Parent) medical forms to Ice Cap Administration. Drop the forms ahead of camp, or provide a copy when arriving at camp. 

Emergency contact and medical information forms can be generated on myscouts.ca, or manual forms can be used:

Leader coverage and ratio requirements:

A minimum of (2) active leaders is required to meet minimum supervisory ratios. Please follow Scouter coverage ratio’s per Scouts Canada Policy.

  • Groups sharing cabins, can team up to meet coverage ratio’s. Camp admin will help.
  • If you are short leaders for ratio, please first try to contact other groups and make arrangements for leader sharing, or merge with another groups attending.
  • Reminder…. Parents cannot be counted as ratio for supervision at any time.. This is a Scouts Canada regulation that will be strictly enforced.
  • Groups are responsible for their own transportation to and from camp. Parents will need to wait for their group Scouters arrive and ensure there is group supervision before leaving.

For each group attending, the following forms are required

  • Complete the “All Adventures Application” form (See attached form) or: adventure-application-form.pdf (scoutsca.s3.amazonaws.com).
    • It is the Group Commissioner's responsibility to ensure that each one of their Section's participants attending your event is fully active. No one pending or inactive can attend camp.
    • Note: Each group to submit a copy of their AAF(All adventures application form) to the IceCap Admin upon arrival at camp.
  • Scouters must at all times carry copies of Emergency contact and Medical information for every youth, leader, parent at camp.

Parents and guardians attending Ice Cap.

  • Parents should only be encouraged to attend if they are either:
    • accompany a White Tail Beaver Scout (parent required)
    • or are required to provide direct care for their Cub Scout.

All Parent helpers attending camp must have completed all Scouts Canada Parent Helper requirements for be permitted to attend camp: How to register a parent helper

Parent helper training are available through your family myscouts.ca account login.

    • Parents and guardians may be accommodated in cabins designated for parents with youth.
    • Parents will be in the same travel group as their group and youth.
    • Female parents with male youth, or Male parents with female youth may not be staying in the same cabins as their youth. There will be designated cabins for Female and Male parents with youth. 
    • For anyone who identifies as LBGTQ, IceCap camp administration can be contacted to assist with suitable sleeping accommodations if requested -  This email address is being protected from spambots. You need JavaScript enabled to view it.

Cabin Assignments

To maximize accommodations and meet Scouts Canada regulations, Parents and guardians may not be counted for supervision ratio at any time.

Parents/Guardians and may not be assigned to the same cabin as their group. Alternate accommodations may include: 

  • Female parents with male youth, or Male parents with female youth may not be assigned to the same cabins as their youth. There will be designated cabins for Females and male parents.
  • For anyone who identifies as LBGTQ… IceCap camp administration can be contacted to facilitate suitable accommodations if desired -  This email address is being protected from spambots. You need JavaScript enabled to view it.

 

Medical Conditions, Dietary restrictions, Food allergies, accessibility, other supports.. 

  • For Medical conditions dietary, allergies, accessibility, medication. etc.. ; please let your pack Scouter know ASAP, so they can include this information when they do your groups online registration.
  • Parents should update their myscouts.ca information for: Emergency contacts, medical, or other supports.